Data Conversion & Digitisation Services — Our Capabilities
Comprehensive data conversion & digitisation services capabilities delivered by certified specialists.
Document Scanning & OCR
High-volume document scanning and OCR processing — converting paper records, images, and scanned PDFs into searchable digital text.
Intelligent Data Extraction
AI-powered extraction of structured data from unstructured documents — invoices, contracts, forms, and reports.
Legacy Data Migration
Migration of data from legacy databases, mainframes, and proprietary formats into modern, accessible systems.
PDF Remediation
Transform scanned PDFs into WCAG-compliant, tagged, searchable PDFs — meeting accessibility and regulatory standards.
Data Cleansing & Enrichment
Identify and resolve duplicates, inconsistencies, and gaps in migrated data — producing a clean, trustworthy dataset.
Archival & Compliance
Long-term digital archival solutions with retention policies, access controls, and audit trails for regulatory compliance.
Our Delivery Process
A structured, transparent process designed to deliver results — not just outputs.
Data Assessment
We review the volume, format, condition, and quality requirements for your data — producing a conversion plan and timeline.
Pilot Conversion
A representative sample is converted first — validating extraction accuracy, quality control processes, and output formats.
Bulk Conversion
Full-scale conversion with parallel quality control — automated validation supplemented by human review for critical documents.
Quality Assurance
Output data is validated against accuracy targets — we don’t sign off until quality standards are met.
Delivery & Integration
Converted data is delivered in your required format and integrated into your target systems with full documentation.
Why It Matters
Tools & Technologies
Industry-standard platforms and frameworks we use to deliver data conversion & digitisation services.
Clients Who Trust Rapson
Frequently Asked Questions
We handle all common document types — invoices, contracts, medical records, legal documents, engineering drawings, forms, HR records, and more. We assess each document type separately to determine the appropriate extraction approach.
We use a multi-stage quality control process — automated validation rules, exception flagging, and human review for low-confidence extractions. We report accuracy rates transparently and work to agreed SLAs.
We deliver in whatever format your target system requires — CSV, XML, JSON, SQL database load files, or directly integrated into your application via API.
We operate under strict data handling agreements, with secure processing environments, access controls, and data destruction certificates after project completion. We’re experienced with HIPAA, GDPR, and financial data compliance requirements.
